Do you ever need to give someone access to your WordPress dashboard? Maybe you’re bringing in a new blogger to create content. Or a designer to give you some technical support.
You could be tempted to give them your own login details to access the site, but that’s not a good idea. For one thing, it can compromise the security of your site. And for another, you could be giving them more access than they need and they could change settings or even accidentally break your site by accident.
Today we’re going to look at a little used section of your WordPress dashboard – but it’s an important one.
The Users section not only lets you manage your own profile (such as your name, social links, author bio, password etc), it also lets you add new users to your site – and control how much access they have.
So here’s how to add new users to your WordPress site.
First, go to Users > Add New.
Now simply fill in the form. The Username and Email fields are mandatory, but the rest are optional and the user can fill in their profile later.
Try to create a Username that is fairly easy for the new user to remember.
But don’t just make it their name, eg JaneSmith. Some themes display the author’s name next to their blog posts so this would be one of the first options a hacker would try to gain access to the site. Try a variation, maybe including a different mix of uppercase and lowercase letters and maybe even some numbers, like JaN3sm1TH.
And make sure you double-check their email address as that is where password reset emails and notifications will go.
Make sure the Send User Notification box is checked. That means the new user will receive an email with their username and a link to the site’s login page so they can set a password and access the site.
And now choose their Role. This is how you control how much access they have to your site.
Each role has a different amount of access to the site. For example, an Administrator has full access so only give someone this role if you fully trust them – and they actually need full access.
If all they need to do is add posts, a lesser role is perfect.
Here’s an overview of the different roles:
- Administrator – has full access and can install plugins and themes, delete content, and manage other users.
- Editor – can create and publish their own posts plus manage other users’ posts
- Author – can create, publish and manage only their own posts
- Contributor – can write and manage their own posts but cannot publish them
- Subscriber – can only manage their own profile
Now click Add New User to add them to the site.
How to manage users
If you later need to remove someone’s access or change their role, head to Users > All Users.
To remove a user from your site, check the box beside their username and choose Delete (under ‘Bulk Actions’) then click Apply. You’ll be given the option to assign their posts to another user so the content isn’t lost.
And to change their role, check the box and from the ‘Change role to…’ dropdown, select their new role. Then click Change.
And that’s it! Now there’s no need for you to share your password to give someone access to your site.
If you liked this post and would like more quick WordPress tutorials, check out my eBook, WP Superstar, which is jam-packed with my favourite time-saving tips and tricks.
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