Do you use a project management tool? Or have you been putting it off, thinking it’s too complicated for your business?
Well, it ain’t complicated. In fact, it’ll actually help simplify your business. What could be better than that?
By the way, if you don’t know what a project management tool is, it’s an app where you can keep track of all the info, files and deadlines for each of your projects.
I’ve been using Asana for a while now. And it’s been brilliant for keeping both me and my clients organised so that projects run smoothly.
Here are 4 ways a project management tool like Asana can help you too.
1. Your inbox is less chaotic
When your inbox is full to overflowing, things can get missed.
Which sucks for your client if they think you’re ignoring them, when in truth, you just didn’t see their message in amongst all the newsletters, general messages and assorted spam.
But use a project management tool and all the info and messages are in there instead. And because it’s all in one place, it’s much easier to keep track of everything.
You can also upload files – like web copy or design proofs – which means no more hunting through mountains of email looking for a particular file attachment.
You might also like: Overwhelmed? How to get everything done
2. It’s easier to track your progress
You can create tasks for each stage of your project in your project management app. And check them off as you complete them – perfect if, like me, you love crossing things off your to-do list!
This means both you and your client can see exactly what stage the project is at. You know what’s already been done, and what’s still to be done.
3. You don’t have to nag your clients
Do you hate nagging reminding your clients to give you all the info you need?
I sure do! But I do way less of it now that I use a project management app.
That’s because Asana lets you assign tasks to your clients and add dates that they need to be completed by.
So your clients know what they need to do to let the project progress – and when they need to do it.
And the best part is, Asana will send them reminders when the task is due and notifications if it goes overdue. Which means you don’t need to do the nagging!
4. It’s great for collaboration
You can use a project management tool for your own personal projects (among other things, I have a blog editorial calendar in there). But it really proves its worth when you need to collaborate on a project.
That could be collaborating with your client, or another creative working on the project with you. Or even both.
The project management tool gives you all one central place to access all the info, files and feedback you each need to complete the work. Without faffing about with CC’d emails, forwarded message threads and all the associated confusion and questions that can happen otherwise.
When you use a project management app there’s less stress for both you and your client.
They get a more organised, informative and easier experience of working with you. Which makes you look way more professional – yay!
Which app should you use?
Asana is the app I use and it works great for me. But it was the first one I tried and I got lucky that it suited my needs.
There are many options out there and I’ve heard good things about:
Many apps are free or have a free trial, so if you’re not sure which is right for you, play around with a couple to see which ones feels right.
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